Start-Up Checklist

1. Identify key team members
   • post names of team members on communications board
   • identify a team member for employee communications (communication is  key)
2. Establish weekly call schedule & agenda
   • Tuesday
3. Ensure the Start-up Layered Process is continually evaluated based upon the most current guidance provided by the CDC, WHO and local health department.

1. Create team to assess reports 
2. Assign responsibilities for documentation requirements
   • post documentation (i.e. Reports)
3. Establish weekly deadline for reporting out
4. Communicate that cleaning schedules are being completed
   Establish touchpoints with Emergency Response Team

1. Review employee skill sets to identify any cross trained workers or opportunities for cross training
2. Establish work schedule layout to distance team members as effectively as possible

1. Identify any scheduled upcoming/expected travel
2. Review latest information about COVID-19 and areas of spread
3. Assess any business travel to ensure it is essential
4. Encourage employees, students and visitors to avoid public transportation and carpooling where possible. Individual travel is preferred (bike, car, etc.)
5. Remind employees, students and visitors of concerns related to personal travel

1. Business Travel to be approved by the President
2. Instruct employees to wash their hands regularly and maintain social distancing at all times
3. Ensure employees have information for contacting help for assistance while travelling

1. Employees or students returning from international and domestic (where applicable) travel must participate in 14 days of self-isolation and monitor for symptoms. Refer to a risk screening tool for specific guidance.
2. If symptoms develop persons must seek medical attention and are advised to report recent travel to doctor.

1. Develop a response plan (or modify existing emergency response plans) to address where an employee/student:
   • is/has been on campus with symptoms including screening checks,
   • has been confirmed to have COVID-19
   • has been in close contact with a person who is confirmed to have COVID-19
   • has traveled out of the country
   • ensure the plan maintains confidentiality
2. Identify local health agency notification requirements and directives
3. Include procedures for having a symptomatic employee who is at work, or student on campus moved to an isolated area (e.g. their car, pre-determined isolation room)
4. Provide notifications to Emergency Response Team
5. Procedures for contact tracing
6. Protection of employees/students at the college (isolating area, sending employees/students who may have been in close contact for self-isolation)
7. Implement cleaning procedures and identify cleaning contractor(s) for areas that may be contaminated
8. Include communication

1. 1. 1. 1. 1. 1. 1. 1. 1. 1. 1. 1. Identify quarantine location (individual's car or office/room if not available or other appropriate isolation room) 
2. Create a plan for isolation of ill person and how to limit contact with the individual.
3. Create notification plan for person in quarantine - allow them to drive home or return to residence hall room
4. Employee shall be directed to call a medical professional
5. Identify plan for thorough cleaning of area after use
6. Posting to communicate that area has been cleaned and sanitized

1. Identify who will monitor and conduct health risk screening
2. Health Risk Questionnaire to be completed upon initial return following travel, vacation or quarantine
3. Establish monitoring system and record keeping procedure for tracking health evaluations & ensure confidentiality
4. Implement daily screening protocol

1. Review demographic information for age related vulnerable workers
2. Encourage employees to see HR Manager if they identify as a vulnerable worker
3. Ensure any medical information is kept strictly confidential
4. Consider accommodation options for those who identify as vulnerable worker
   • Work from home where possible
   • Work in isolation at workplace, including little to no contact with others
   • Job protected leave where possible or applicable

1. Encourage proper handwashing for at least 20 seconds
2. Provide additional portable hand sanitizing stations where needed
3. Ensure everyone has access to soap and water. Increase availability of hand sanitizer/disinfecting wipes
4. Post visual reminders of proper hand washing in all areas where people wash their hands

1. Eliminate the use of coffee counters, serving trays, reusable cutlery, glasses, mugs, silverware
2. Increase cleaning of refrigerators, microwaves, vending machines
3. Provide wipes for cleaning areas subject to general use
4. Assess whether the ongoing use of communal kitchen appliances is practical, having regard to the need for additional social distancing and regular cleaning and disinfection

1. Establish PPE requirements that will be required as a precautionary measure.
2. Ensure people understand new requirements and how to wear the PPE and care for PPE
3. Post signage reminding people of requirements
4. Require people to follow requirements for wearing PPE as precautionary measure
5. Remove any shared PPE (i.e. safety glasses, face shields)
6. Establish PPE inventory requirements at a minimum week by week basis (i.e. masks, gloves, soap, cleaning agents, sanitizer, wipes)
7. Establish purchasing schedule to maintain minimum numbers 

1. Instruct people to avoid sharing PPE
2. Use disposable PPE
3. Users shall be trained in the care and cleaning of PPE
4. Reusable PPE must be cleaned prior to each use and after each use
5. Users are trained to safely don / remove/ dispose of PPE
6. Provide designated PPE disposal receptacles
7. Where there is a risk of contamination (i.e. 6 ft social distancing cannot be maintained etc.) clothing is adequately laundered 

1. Review expectations to ensure any additional requests are documented and agreed upon for daily cleaning
2. Ensure capacity for deep clean/decontamination requirements, using ozone machines when possible or identify alternative company if required.
3. Ensure proper PPE & proper cleaning chemicals are used by housekeeping for cleaning and disinfecting

1. Follow Terra State established disinfecting guidelines
2. Establish strict disinfecting practices and timelines for offices, conference rooms, common areas, bathrooms and classroom areas (daily - pre and post usage) using ozone machines when possible 
3. Provide 75% (minimum 60%) alcohol wipes or hand sanitizer at locations such as - restrooms, reception areas, and common areas
4. Post when the area has been cleaned

1. Evaluate temporarily stopping food services such cafeteria services, vending machines, etc.
2. Assess whether the ongoing use of communal kitchen appliances is practical, having regard to the need for additional social distancing and regular cleaning and disinfection
3. Provide sanitizing wipes and encourage workers to clean equipment prior to use
4. Post confirmation of cleaning area

1. Establish strict disinfecting practices and timelines (e.g. every 2-4 hours high touch areas) for offices, conference rooms, common areas, bathrooms
2. Establish daily pre and post usage wipe down/disinfecting and implement documentation to verify completion
3. Follow Terra State disinfectant guidelines
4. Provide 75% (minimum 60%) alcohol wipes or hand sanitizer at locations such as - restrooms, reception areas, and common areas
5. Post that the areas have been cleaned

1. Air Circulation (HVAC maintenance / Filter Replacement schedules-high efficiency filter use) increased air flow upgraded based on conditions
2. Ensure ventilation rates are adequate
3. Increase the percentage of outside air that circulates into the system. Ozone treatment inside air handlers if needed

1. Equipment being brought onto the campus area is disinfected prior to being brought into the area
2. Mail/packages that are being brought into the campus buildings are handled using appropriate PPE

1. Provide Proper hand washing instructions in washrooms and at sink basins.
2. Instruct people to wash hands frequently
3. Place posters throughout area
4. Post instructions for proper method for coughing or sneezing

1. Establish schedule for Emergency Management Team meetings to standardize communications
2. Weekly team meetings (in TEAMS) to mitigate panic or concerns
3. Written Q&A forum on website to maintain answers to questions (www.terra.edu)
4. Provide updates on Terra State initiatives and information released
5. Provide summary of government updates and essential services
6. Postings to show areas that have been cleaned, consider posting cleaning schedule of areas with sign-offs

1. Ensure any posting of information is from a trusted source only
2. Review posters for posting around campus
3. Utilize communication TV's to increase information messaging

Topics include, but are not limited to:

• Common symptoms of COVID-19
• What someone should do if they experience symptoms
• Social Distancing reminders
• Hand Washing reminders

1. Increase availability of EAP information for employees/students
2. Acknowledge that employees/students may find changes to daily routine difficult
3. Remind employees/students of mental health and/or community programs

1. Review training material
2. Develop training schedule
3. Conduct training

1. Evaluate measures for conducting daily screening (including employees, students, visitors, and contract workers)
2. Appropriate PPE and monitoring practices shall be established and followed.

1. Identify regular visitors and contractors and evaluate if they are critical (Equipment repair, new installations etc.)
2. Communicate business critical visitors only permitted on campus
3. Identify person responsible for conducting & evaluating visitor questionnaire
4. Communicate expectations that all visitors must complete verbal health risk questionnaire to confirm exposure risk prior to entry
5. Ensure escort will be provided for all visitors
6. Limit visitors to campus and maintain social distancing

1. Limit of one entry point on campus to allow for increased surveillance/screening of persons coming onto campus while ensuring social distancing
2. Deactivate electronic entry of other doors to require use of designated entrances/exits (ensure to not create fire exit risk)

1. Entrance onto campus Building B- PPE required
2. Sign In: Name, Position, Building or Classroom, and Time on campus
3. Disinfect/sanitize area
4. Approach Safety Desk for temporal temperature scan to be taken and verbal health risk questions
5. Upon leaving campus, sign time out
6. Disinfect/sanitize area

1. Require daily screening protocols
2. Self-administered home temperature checks shall be implemented daily.
3. Return to campus must be approved

1. Utilize automatic doors open to minimize touching handles
2. Prop Classroom or office doors open to minimize touching door handles
3. Evaluate installation of automatic doors opening (Landings) for entry (touchless)
4. Instruct people to avoid handshakes and close contact greetings
5. Where hand contact cannot be avoided, increase access to hand sanitizer/disinfecting products
6. Encourage frequent proper handwashing

1. Limit access, including locking, to conference and meeting rooms to avoid in-person gatherings, limit number of
2. Require meetings to be online or teleconference
3. Provide technology installations to support teleconference meetings
4. Post signage limiting meetings to ten people, setting meeting maximum duration of 60 minutes and that PPE masks are required where there is a risk that social distancing cannot be maintained
5. Establish cleaning requirements for after use - wipe down tables/chairs, remotes, screens, switches,
6. Post to communicate to people that the area has been cleaned following a meeting

1. Evaluate changes to stagger office and class times
2. Evaluate if space between people can be increased (ideally greater than 6ft)
3. Establish work practice to distance or limit people in same space
4. Evaluate if barriers can be provided between lab stations where 6ft distance cannot be ensured
5. Use PPE as a precautionary measure
6. Ensure any additional measures taken do not create a safety hazard
7. Stagger classroom and office times based on requirements (e.g. cleaning when starting and prior to leaving an area, maintaining social distancing, time to change PPE etc.)
8. Deactivate fans and heaters forcing air when in group setting

1. Develop and implement a plan to manage and control social distancing (at least 6ft spacing)
2. Post informational posters on how to maintain social distancing
3. Controls for social distancing include:
   1. Reschedule classes/labs/office hours over 5 days to spread out population and reduce number of people on campus at any given time
   2. Staggered times to minimize gatherings at access entry and exit point
   3. Staggered lab/class times and establish a class capacity directive based on square footage or
   4. Markings on floor to assist with distance and spacing of greater than 6 ft in entry and exit areas- Building B
   5. Review campus walkways to ensure social distancing (i.e. one way, walk on opposite sides of connectors)

1. Supervisors will identify essential employees required to work on campus
2. Identify who is able/preferred to work from home (VPN)
3. Inventory of hardware associated with employees (Laptops, )
4. Identify a schedule for contact and follow up status reports of employees at home

1. Where social distancing cannot be maintained, install clear plastic barrier at reception
2. Provide markings on the floor to promote social distancing
3. Request people to use personal pens
4. Disinfect sign-in table prior to and immediately after each use, provide disinfectant

1. Communicate strict adherence to prevent gathering in the restrooms for all person’s safety
2. Rearrange or move items in restrooms to maintain social distancing
3. Utilizing other visual cues (controlling urinals and sinks to every second one) to maintain social distancing
4. Where social distancing cannot be maintained install barriers between urinals, sinks
5. Establish strict disinfecting practices and timelines
6. Post written confirmation of cleaning times
7. Utilize disposable paper towels over air dryers

1. Entry Access through one building (Building B)
2. Utilize automatic door
3. Sign in and out (sanitize after use)
4. Maintain at least 6ft space
5. Required PPE
6. Temperature scan (Thermal scanner or stand-alone unit, where applicable)
7. Pre-screening questions if applicable
8. Proper disposal of PPE equipment (if applicable)

1. Ensure strict adherence to prevent gathering in the lunchroom for all workers safety - ABSOLUTELY NO GATHERING.
2. Rearrange or move tables / chairs to maintain social distancing
3. Utilize other visual cues (covering or removing chairs)
4. Reminders to avoid sharing food
5. Remove shared items, i.e. cutlery
6. Instruct everyone to clean their chair and table when they finish eating.

1. Consider closing smoking shelters, otherwise
2. Encourage strict adherence to not gathering in the smoking areas
3. Postings to limit the number of smokers in one shelter at a time
4. Establish more smoking areas or increase the size current area to encourage social distancing

1. Develop or modify existing emergency response plans to address social distancing for:
   1. plant evacuation and muster/meeting points
   2. tornado shelters