One key component of Terra’s response plan is a start-up checklist of shared practices
for guidance to help to protect employees, students, and visitors and ensure their
health and well-being are cared for.
The following guidelines were developed and supported collectively by institutions
of higher education to protect the safety of employees, students and visitors on the
campus in relation to COVID-19. Terra State is adopting these practices voluntarily.
Other local agencies may have requirements that supersede these recommendations.
The start-up checklist is sorted by category with specific guidance that address employees,
students, and visitors to our campus to develop a response plan that addresses and
considers requirements for each specific group. Each category provides clear guidance
on the requirements for pre-screening when coming onto campus, entry into the building,
PPE, cleaning and disinfecting, physical distancing practices, response to positive
or suspect cases, education and training.
Communication will be critical to the response plan, so a detailed communication strategy
will assist the emergency, employees, students and visitors to understand the complexity
of our current environment, and how we will respond, by implementing policies and
procedures to address the “New Normal”.
Below are the key sections accepted by the College. Within each section, the Health,
Safety and Environmental components have compiled best practices for each department
to create a Start-Up Checklist. The practices found in the corresponding sections
will offer guidance to ensure employees, students and visitors are aware and equipped
with practices to maintain a safe environment for all.
Administrative Requirements
Requirements for establishing an Emergency Response Team (ERT) and a response plan
that involves key members from all essential departments. Instructions identify key
response plans that must be created and procedures that must be reviewed and updated.
Key Elements
Identification of essential and critical work
Review and update cleaning and sanitization procedures
Ensure communication plan is implemented for employees, students and visitors
Guidelines to implement remote work where possible
Establish weekly reporting tracking and metrics
Establish restrictions for visitors and travel
Communication/Education & Training
Development of communication, education and training plan to ensure employees, students
and visitors have an increased awareness of expectations and are reminded of behavioral
changes.
Key Elements
Who should symptoms or close contacts be reported to
Communicate what departments are doing to support employees, students and visitors
What additional controls have been put into place
What communications employees, students and visitors can expect during the process
Resources posted
Reminders of EAP and other Mental Health Supports
Pre-screening
To help reduce potential risk of infection posed by employees, students, contractors
& visitors to our campus, proactive screening protocols will be in use.
Key Elements
Limiting entry points to help ensure screened employees, students, and visitors enter
the campus buildings
Mandatory facial mask/covering
Temporal Temperature Scans
Sign in and out procedures for tracing/accountability
Sanitation
Questions prior to authorized entry (have you… traveled in past 14 days, are feeling
ill etc.) may be asked to leave campus based upon answers
Ensure employees or students who have been ill return to campus when safe for others
and as designated by their supervisor
Limiting or prohibiting non-essential visitors
Limiting or prohibiting non-essential persons on campus
Social Distancing
In order to decrease the transmission of COVID-19, Terra State will continue practicing
physical or social distancing. Social distancing involves taking steps to limit the
number of people you come into close contact with, reducing the risk of transmitting
the virus.
Key Elements
Review campus building layout and methods to follow social distancing
Utilization of separation and layout modification where possible
Implement visual reminders such as signage and floor markings
Adjust schedules to reduce crowding
Review hours of work and class structures to minimize potential overlaps of people
Review meeting requirements and replace with virtual methods to limit face to face
Cleaning/Disinfecting/PPE
There are three key recommendations in place that help reduce the spread of COVID-19:
Handwashing for minimum of 20 seconds
Cleaning and decontamination
Personal Protective Equipment
Key Elements
Frequency for daily cleaning of high touch & common surfaces
Establish inventory requirements for PPE and cleaning supplies
Workspace and classroom cleaning added to daily routine
Central collection of trash at sanitization stations
Increase handwashing/sanitizer stations
Decontamination response procedure if positive test or report of symptoms
Case Response/Management
Outlines considerations for responding to an individual who reports symptoms at the
college or how to respond when a person has declared close contact with a positive
case, or a person presumed to have the virus.
Key Elements
Who should symptoms or close contact be reported to
How will the individual be isolated
How will the person be transported out of the campus
Who is responsible for conducting contact tracing
Who is responsible for ensuring cleaning is followed
Plan for communication
Follow up plan with symptomatic individual
Return pre-screening for individual who had symptoms